Make desk booking effortless for your members with smart automation
Book a Desk in Seconds, No Front Desk Needed
Let members book desks anytime, anywhere
Empower your community to reserve desks on the go with a fully automated, mobile-friendly booking system—no spreadsheets, emails, or manual tracking in sight.
- Eliminate the hassle of managing bookings by hand
- Let users book desks instantly from any mobile device
- Get real-time visibility into every desk reservation
Make smarter decisions with real-time desk insights
Understand how your space is being used—no guesswork needed. With Optix analytics, you can:
- See which days and times are most in demand
- Identify your most (and least) popular desks
- Turn usage trends into actionable strategies—all from your Optix dashboard
Automate desk booking, onboarding, and everything in between
Welcome new users effortlessly by automating repetitive tasks—like sending a personalized email the first time someone books a desk. With Automations, you can onboard faster, save time, and deliver a seamless experience without lifting a finger.
"Optix should be everyone's default coworking facility management app. All our members comment on how easy it is to access our building, book amenities, and be onboarded into the system."
Run a leaner operation with automated bookings
Let automation do the heavy lifting. With mobile-first desk booking, members can reserve a workspace without ever stopping at the front desk, freeing up your team to focus on what matters most.
Customize your desk offerings to fit your business
Tailor your desk booking options to match your operational goals and member needs. With flexible settings in Optix, you can:
- Set minimum and maximum booking durations
- Create custom cancellation policies
- Define hourly or daily pricing for any desk
Enable desk bookings directly from your website
Make it easy for new members to book a desk without ever leaving your site. With the Optix Booking Web Widget, visitors can view availability and reserve a workspace—right from your homepage.
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Simplify the desk booking experience
Enable on-demand desk booking from any mobile device
On-demand booking
Enable real-time, on-demand Desk Booking from any mobile device
Smart desk sorting
Set desks to appear in order of frequency of use
Insights and analytics
Get detailed insights and analytics to improve desk utilization
Customization options
Customize your bookings to fit your needs, from invoice date to availability
Set custom access
Create custom access groups for desk bookings
Create groups
Group desks together for easy bookings via corporate teams or groups
Bring your tech stack together
Integrate Optix with the tools you love for a seamless booking experience
FAQ
Automated desk booking allows individuals and organizations to reserve and manage desks in a shared workspace in a flexible and efficient manner. It streamlines the process of scheduling, tracking, and utilizing available resources, making it a valuable tool for coworking spaces looking to optimize their space utilization.
Yes. Optix offers a mobile-first experience, allowing members to book desks anytime, anywhere—directly from their smartphone.
Absolutely. You can set minimum and maximum booking durations, define custom cancellation policies, and apply hourly or daily pricing to suit your business model.
Yes. With Optix Web Widgets, you can embed real-time desk availability into your website and allow visitors to book directly—no need to log in or download an app.
Automations let you trigger workflows when a desk is booked—for example, sending a welcome email to first-time users or notifying your team of bookings made outside normal hours.
Yes. Optix provides detailed analytics so you can track usage trends, identify popular desks, and make data-informed decisions to improve space efficiency.
It is. Whether you’re managing hot desks, dedicated desks, or a mix of both, Optix gives you full control over availability, scheduling, and access.
Not at all. The system is designed to be self-serve. Members can book desks without involving your team, helping you reduce overhead and streamline operations.
