The Best Coworking Apps in 2025
April 8, 2025
If your members are making bookings and payments on your website, you could be missing out on member engagement — and significant revenue
Turns out mobile transactions can increase purchasing behavior by 20%. Members are more likely to utilize the app to make bookings, payments, message other members, and more, saving your admin team time while generating more revenue.
In this article, we’ll share five of the best apps to help coworking spaces manage their space in 2025. These apps are designed to be used by members, and they can make running your coworking space a lot easier.
Here’s the criteria we used to come up with the list of the top mobile apps for coworking spaces.
- Online reviews and testimonials: what is the overall sentiment from customers who have used the app?
- General features: what features does the app include and what are its capabilities?
- User interface and user experience (UI/UX): how is the experience of using the app?
- Companies’ focus: does the company have a strong focus on mobile app development and improvements?
- White-labelling: is white-labelling offered as an option and if so, what is the process?
1. Optix
9.8/10 ⭐️
“Optix App has a sleek, user-friendly, and intuitive app design that has greatly improved our coworking space management experience.”
– Yulia N., Business Consultant (G2)
Launched in 2016, Optix was the first white-labeled mobile app for coworking spaces to hit the market. Almost a decade later, it continues to be regarded as the number one app in the industry. This is for a few reasons:
- Optix is a mobile-first platform, meaning members only use the mobile app to interact with the space. This increases engagement compared to having both a mobile app and a web portal.
- Rated #1 in user experience by Coworking Resources, Optix mobile apps have a sleek look and feel and are designed to be easy-to-use and intuitive.
- The white-labelling of the app feels consistent with the rest of a coworking space’s brand — the app feels like it was made for coworking spaces, as opposed to a tech app adapted for use by the coworking industry.
Mobile apps are included with every Optix plan. White-labelled apps are an additional charge of $99/month which accounts for the regular upkeep and maintenance of the app.
Features:
- Desk and room booking
- Event promotion
- Member directory
- Payments and invoicing
2. OfficeRnD
8.9/10 ⭐️
“Lovely design of the website and the app”
– Nour G., Community Manager (G2)
OfficeRnD is a popular mobile app choice for coworking and flex space operators. They offer a white-labeled branded app known as OfficeRnD Members that is available as an add-on to existing plans. The app is available on all mobile devices and allows for resource booking on-the-go.
Features:
- Payment processing
- Member directory
- Issue reporting
3. Spacebring
7.5/10 ⭐️
“This app is really helpful. Our routine changed when we started using Spacebring.”
– Methew W., Admin (G2)
Spacebring offers a branded white-labeled app for members to book rooms, communicate with other members, and more. The app is generally liked by members for its simplicity and ease of use. White-labelled apps start at $112 a month as an add-on to all Spacebring plans.
Features:
- Notifications
- Room booking
- Community feed
4. Coworks
7.2/10 ⭐️
“Coworks has been easy to use and works for the functions we need it to do. The app is a little more difficult to navigate.”
– Patric M., Business Relations Manager (Capterra)
Coworks offers a coworking app for members. Like other coworking software platforms, they also offer a white-labelled version for spaces who are looking for an increased brand alignment. While it does offer a wide range of features for users, the user experience has been reported to be slightly difficult to navigate.
Features:
- Event promotion
- Room bookings
- Messaging
5. Proximity
6.5/10 ⭐️
“Proximity runs our memberships, payments, access control and room scheduling.”
– Bruce R., Managing Partner (G2)
Proximity is best known for their built-in access control system, but they also offer a branded white-labelled app as an add-on for coworking space operators. Mobile apps are not a primary focus of their business, however they do offer built-in access control access which users report being a fan of.
Features:
- Customizable branding
- Door access entry
- Upcoming reservations
Get started with an app for your coworking space
Choosing the right mobile app for your coworking space can make all the difference in how efficiently your team operates, how engaged your members feel, and ultimately, how successful your business becomes.
As the coworking industry continues to evolve, so will the need for more impactful technology. So whether you’re just starting out or optimizing an established space, investing in the right app is one of the most impactful moves you can make.
Curious if Optix is the right coworking app for your community? We’d love to show you how it works. Connect with a member of our team today.
Frequently asked questions
A coworking app is a mobile application for iOS and Android used by members of a coworking space to book rooms, make payments, communicate with other members, and more.
Coworking apps are an easier and more convenient way for members to interact with your space. They increase engagement and can drive more revenue by creating a streamlined space experience.
Coworking apps offer a range of features including room and desk booking, payment processing, issue reporting, direct messaging, event promotion, and push notifications.
